Text Him Again and I Will Expose You on Facebook

What practise y'all think is a meeting confirmation electronic mail ? Someone write a mail to brand an appointment and then yous ostend by saying "OK"? No, things don't piece of work like that in the business world.

In daily life, when making an date with our friends, we but send a message which hardly lasts more than ten words to reply. Nevertheless, in the business earth, not only making an appointment past mail is of import merely confirming it is, also.

Email examples

Confirmation email – Long form

Now imagine y'all are a big dominate who is going to have a very important business meeting with another large boss.

Dear Ms.Gomez,

I am writing to ostend our meeting appointment which we made over the phone the other day. Nosotros agreed to meet at Sofitel Hotel on August 10, at 9:30 p.one thousand.

Please contact me at 09xx-xxxxx or reply directly to this mail if nosotros need to change annihilation near the time or location. Experience free to call me or my secretary if you have whatever question. I would be ready to give necessary assistance.

I await forward to coming together you this Friday.

Regards,

Justin Bieber
CEO
VVV Entertainment

Reminder electronic mail

Withal oasis't figured it out? The example above doesn't fit your case? Luckily, we have another for y'all:

Dear Clinton,

This is a special reminder to confirm your meeting with Richard Joja tomorrow August 22th by 10 am. He will meet you at your office.

Contact me if necessary. Thank you lot and have a great meeting.

Respectfully,
Michelle Lee
Administrative Banana to Richard Joja, B'in Limited's CEO

Don't merely re-create & paste, here's how to remember them forever

I want to remind you that information technology's all-time if you lot can write the email by your own, without browsing the internet for words and phrases. What if y'all can remember those phrases and write them downwards every bit if they are your own words? That would exist perfect. Your dominate would exist very pleased with your problem-solving skills or your quick response to changes. How can you exercise that? How to make the words become your own?  The smart tool beneath will empower your skills.

Download the eJOY extension. Read the examples again, select the words or phrases you want to recollect forever and save them to your give-and-take volume on eJOY. Every twenty-four hours, eJOY will tell yous which words you are almost to forget and it's time to review them with spaced repetition. By practicing five minutes a twenty-four hours, you volition gradually build a wider range of business vocabulary that makes y'all confident and fluent in English business communication.

Saving phrases to wordbooks

Larn more about eJOY eXtension

Types of confirmation

In different situations, nosotros will have dissimilar types of coming together confirmation electronic mail:

• Business organization coming together confirmation letter: this type is ever used between partners
• Interview confirmation letter of the alphabet: sent to the Human being Resources section in order to adjure the presence to an interview
• Upshot attending confirmation letter: when you are a guest who got invited to an outcome and the host wants to know exactly if you will come or not.
  

Learn how to write other types of business emails which may help you so much in piece of work in our other blog posts:

• The consummate guide to business email etiquette
• How to write an action required email
• How to write an email to inform something

Format of a meeting confirmation email

You can follow this pace-by-step guideline to write a formal meeting confirmation email :

1. Beginning

You should use the proper salutation and the person's name and title. The more often than not accepted format is:

Dear Mr./Mrs./Ms./Dr./… followed by their last name.

The e-mail could be sent into that person'south or their secretary'due south email address. However, you admittedly still have to write his/her name who you are going to meet here.

2. Ostend details of the engagement

You'd meliorate rapidly go directly to the point. Outline immediately specifically details of what y'all are confirming in this e-mail: dates, times, and location. No introductory or pleasantries needed here.

Common ways to outset these paragraphs are:

I am writing to confirm….

I would similar to confirm….

This alphabetic character is to confirm…

or I am happy to confirm….

The details:

I would like to confirm our meeting tomorrow August 7th at 10 am.
Nosotros will meet at Lintel, Role 12 on the footing floor at Smith Street, Singapore.

3. Address other details (optional)

You can write any other details that might be relevant or need to be confirmed. It can either be in the same paragraph or the next paragraph. This will assistance forbid any misunderstandings with what has been agreed upon and likewise clarify what is expected of y'all.

Moreover, there's another matter that non many people notice. Confirmation emails are not but to confirm an appointment but as well serve as a paper trail, a proof of the correspondence sometimes. In instance a problem or misunderstanding arises, we will have something to discuss.

4. Ask for a follow up (optional)

The last paragraph of a meeting confirmation email should encourage the recipient to contact you if they need to. This will show your care and politeness. Offering them the opportunity to change the proposed date and time.

For instance:

Delight inform me if you need additional information…

or

Please reply if you need to add…

5. Finish the mail

Of course, you take to say "cheers" to the recipient. You tin can besides apply terms such as Sincerely, Give thanks you, Regards, or Respectfully .

For business emails, think to utilise your full name.

Every tiny thing from a coming together confirmation mail shows how professional you are (Photo by Hunters Race on Unsplash)

Things to keep in mind

1 – Be articulate

This kind of mail is non something too complicated or difficult. There's admittedly no need to exist creative or to feature extravagant language. We only should come up out clear to assure our recipient that we volition meet with him or her at a item time and location.

ii – Write it curt and simple

Just exist brief and specific when confirming an appointment via email. No ane wants to read a long electronic mail considering we all have tons of things to exercise every day. They may lose interest and consequently lose the message (except when you have other things to say but then it'southward non simply a confirmation email anymore). As you tin can see our date confirmation email sample above is only about 100-word length.

3 – Exist detailed

This note is not against the previous one. In the to a higher place example, Gomez has every information it takes to get to Bieber on time. She can contact him or his assistant on the phone or e-mail if there is any unexpected problem.

4 – When to send it?

We suggest sending this blazon of electronic mail around noon on the 24-hour interval earlier the anticipated appointment. Recollect not to ship is likewise presently (they may forget) or too late (they might not make it in emergency cases)

If y'all're looking for how to get writing business email skills, I advise that yous learn format words and phrases starting time. To larn new words fast, at that place'south no way likewise see them right in front of your eyes every day. Some cool app like eJOY may aid y'all like it has helped thousands. Y'all might want to watch this short instruction video below almost how to save your of import email phrases.

Install eJOY extension for Gratis

fultonthwithis.blogspot.com

Source: https://ejoy-english.com/blog/how-to-write-meeting-confirmation-email/